fbpx Jobs | The Studio Museum in Harlem

Jobs

Thank you for your interest in The Studio Museum in Harlem. Current available positions:

Director, Public Programs & Community Engagement

Junior Staff Accountant

Senior Staff Accountant

Archive Fellow

Director, Public Programs & Community Engagement

The Public Programs & Community Engagement department presents a wide range of free programs that are open to the public and bring the Museum’s culturally-specific mission and world-class exhibitions to life. These adult programs—which include artist talks, panels, performances, hands-on workshops, thematic tours, book clubs, and more demystify artistic practices, elevate creativity as an art form accessible to all, and open the pathways for direct engagement with contemporary art and artists.

As a key member of the Museum’s leadership team, the Director, Public Programs & Community Engagement oversees the development and delivery of adult public programs and the coordination of community engagement initiatives. Serving as point of contact between the department and key internal and external stakeholders, they will be responsible for nurturing strategic cultural partnerships in Harlem and beyond.

Essential Job Duties and Responsibilities

  • Research, design, and deliver innovative public programs and community engagement strategies geared towards adult audiences;
  • Cultivate relationships with existing and new audiences;
  • Build relationships with institutional partner organizations;
  • Collaborate with the appropriate Museum departments to create promotional materials across multiple platforms, including web, print, and social media;
  • Manage the department’s junior staff, seasonal fellows and interns;
  • Develop and monitor the department’s budget and resources;
  • Analyze, identify, and develop new and existing content areas for programming in alignment with the Museum’s mission, values, and organizational priorities;
  • Other duties as assigned

Experience

  • The Museum seeks to attract candidates with both traditional and non-traditional professional experiences. Master’s degree, preferably in Africana Studies, Arts Administration, Art History, Museum Studies, or a related field. Those with a BA and/or significant work experience and certifications will also be considered.
  • Knowledge of the art field and New York art community with demonstrated experience in community engagement.
  • Shown ability to lead and influence others. Demonstrated ability to work with efficiency, diplomacy, and flexibility particularly as part of a team. Experience working on teams with diverse cultural and professional backgrounds
  • Minimum of 4-5 years of experience in a museum or contemporary arts field with demonstrated experience in program administration, coordination and production.
  • Experience in strategic planning and strategy implementation.
  • Demonstrated excellence in written and oral communication skills, and experience advocating and communicating with a broad and diverse audience.
  • Experience in a role requiring collaboration in an organization and working with external organizations.
  • Excellent computer skills, particularly MS platforms, including Word, Outlook, PowerPoint and Excel
  • Availability nights and weekends as required to facilitate public programs

Salary

Salary is commensurate with experience within the guidelines of a small not-for-profit. Competitive benefits package is provided, including medical, dental, life and long-term disability insurance, retirement account, and substantial vacation.

Application

The position is open until filled. Send resume, cover letter and writing sample to jobs@studiomuseum.org. Please include “Director of Public Programs & Community Engagement” in the subject line of your email. No phone calls or faxes, please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Junior Staff Accountant

The Museum seeks a Junior Staff Accountant with strong analytical skills and knowledge of generally accepted accounting principles. This position will support the Finance Department in ensuring compliance and enforcement of financial policies, assisting with the digitization of the finance files and the department’s transition to a paperless environment.

The Junior Staff Accountant will perform the day-to-day accounting work for the Museum, including accounts payable, accounts receivable, cash receipts entries.

Essential Duties and Responsibilities

  • Process accounts payable, cash receipts, accounts receivable entries with exceptional accuracy
  • Review invoices for correct payment amount, proper general ledger account assignment and appropriate authorizations. Communicate with staff to make necessary adjustments.
  • Communicate with vendors regarding outstanding payables
  • Maintain accounts payable files, including invoices and check copies. Establish and maintain paperless filing system for same.
  • Establish and maintain paperless filing system for contracts and grants.  Maintain electronic payroll, HR files
  • Obtain appropriate documentation including form W-9 and independent contractor forms, as required per IRS regulations, for consultant and vendor payments
  • Deposit checks and cash receipts timely and accurately
  • Enter or Import AP transactions using Concur.
  • Assist in the preparation of internal financial reports
  • Assist with the interim and year-end audit, including preparation of schedules as needed
  • Assist with the paperless project to include digitization of the Finance department files
  • Maintain Professional certification in Financial Edge NXT
  • Other duties as assigned

Experience

  • Associates Degree in Accounting or a related field
  • 1-2 years’ of professional experience in Accounting and Finance, ideally in museums or other cultural organizations

Salary

Salary is commensurate with experience within the guidelines of a small not-for-profit. Competitive benefits package is provided, including medical, dental, life and long-term disability insurance, retirement account, and substantial vacation.

Application

The position is open until filled. Send resume and cover letter to jobs@studiomuseum.org. Please include “Junior Staff Accountant” in the subject line of your email. No phone calls or faxes, please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Senior Staff Accountant

The Museum seeks a Senior Accountant with strong analytical skills to support the budgeting and planning processes throughout the institution. The individual will assist with the preparation of the annual budget as well as grant budgets, while supporting institutional planning for budgetary considerations in the future museum space. This individual will also ensure that grant revenue and expenses are recorded and billed properly using the grant management module of Financial Edge NXT.

Essential Job Duties and Responsibilities

  • Support Directors and department Managers on budget matters
  • Design and distribute monthly budget vs. actual variance analysis reports for revenue and expenses
  • Work with Development on the preparation and reporting of grant and gift budgets for proposals
  • Work with Development on the preparation of financial reports for ongoing grants/contracts
  • Maintain paperless grants/contracts file
  • Prepare monthly and/or quarterly vouchers for Government Grants/Contracts
  • Record grant revenue and set up/track grant receivables
  • Keep track of grant donor restrictions and releases from restrictions
  • Communicate analytical results, conclusions and recommendations to department heads
  • Prepare routine and ad-hoc financial reports including Budget vs. Actuals for a range of stakeholders while presenting complex financial information in a simplified clear manner
  • Analyze significant variances from budget
  • Support daily operations by initiating, reviewing, monitoring and expediting budget modifications and fiscal requests to ensure compliance with approved financial plans
  • Participate in the training of non-finance staff in the use of budget management tools and financial policies and procedures
  • Process approved budgetary changes
  • Participate in monthly close processes to ensure financial reports are accurate and up to date.
  • Prepare monthly and annual closing and adjusting entries as assigned
  • Prepare and update audit schedules as assigned
  • Serve as back up to Staff Accountant – Payroll and General Ledger
  • Maintain professional certification in Financial Edge NXT
  • Other duties as assigned

Experience

  • Bachelor’s degree in Finance, Accounting, or a related field
  • Minimum 5 years’ of professional experience in responsible roles in Accounting and Finance, Grant Management, and Budgets, ideally in museums or other cultural organizations
  • Excellent analytical, organizational and problem solving skills
  • Effective communicator with positive attitude, excellent interpersonal skills and collaborative instincts
  • Efficient and decisive management of workflow with exceptional attention to detail and deadlines
  • Proactive and self-motivated with the ability to work independently and complete projects with minimal direct supervision
  • Successfully demonstrated ability to handle multiple tasks simultaneously and to work well under deadline pressure

Salary

Salary is commensurate with experience within the guidelines of a small not-for-profit. Competitive benefits package is provided, including medical, dental, life and long-term disability insurance, retirement account, and substantial vacation.

Application

The position is open until filled. Send resume and cover letter to jobs@studiomuseum.org. Please include “Senior Staff Accountant” in the subject line of your email. No phone calls or faxes, please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Archive Fellow

The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally, and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society. The Studio Museum has earned a reputation as a leader in the contemporary arts arena and is internationally known for its catalytic role in promoting the work of artists of African descent.

Reporting to the Studio Museum's Registrar and working in close collaboration with the Lead Consulting Archivist and Museum Archivist, the Archive Fellow will support the processing of The Studio Museum in Harlem's estimated 850 cubic feet of institutional records and assist in the creation of an Encoded Archival Description (EAD) finding aid. The Archive Fellow will work in consultation with the Museum Archivist to follow processing standards and plans, create standardized descriptions, and ensure consistency and quality for the overall project.

This is a full-time, grant-funded position funded through June 30, 2020.

Responsibilities:

  • In close conjunction with the Museum Archivist, coordinate the organization of a large, complex, multi-format manuscript collection
  • Assist in inputting, assigning, tracking, and systematizing archive material metadata, following archival metadata standards
  • Assist in establishing a work-flow for archive processing
  • Prepare and distribute monthly reports to track progress
  • Collaborate with Registrar (and relevant Studio Museum departments) to support the archive’s emerging role in all database and digital asset management systems
  • Coordinate digitization, as needed
  • Support reference requests from Studio Museum staff and external institutions
  • Aid in the supervision of Archive Intern(s)

Qualifications:

  • Recent graduate or current student pursuing an MLS or MLIS, preferably with an Archives Certification
  • Familiarity with different DAMS and/or similar type Digital Asset Management Software
  • Demonstrated knowledge of working with collections of contemporary art
  • A general understanding and knowledge of the principles of archival appraisal, survey, arrangement, description and preservation, with particular familiarity with MPLP methodology
  • Direct experience with processing collections and establishing an EAD finding aid
  • Consistent accuracy and attention to detail
  • Expertise in the use of a broad range of information systems, services and databases relevant to archives and special collections
  • Effective written and oral communication skills
  • Familiarity with digitization projects
  • Team orientated individual, with a focus on flexibility, versatility, and an ability to work collaboratively
  • Must be able to lift up to 40 pounds, climb a ladder, stoop and reach in a variety of physical locations

To apply: Please email cover letter and resume in one PDF to job.archive.fellow@studiomuseum.org.

Please place “Archive Fellow” in the subject line.

Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills and work experience best fit the requirements of the position.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Top