Jobs

Associate, Database & Development Records



The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society. The Studio Museum in Harlem was founded in 1968 by a diverse group of artists, community activists and philanthropists who envisioned a new kind of museum that not only displays artwork but also supports artists and arts education. Looking towards its 50th anniversary in 2018, the Museum is preparing to bolster its programming and fundraising and to prepare the groundwork for the institution's vital next chapter, which includes a building campaign.

The Development Associate, Database & Development Records is responsible for a variety of administrative tasks, including but not limited to:

Gift Processing and Data Entry

Entry and processing of all museum gifts (membership, donations, pledges, grants, event tickets) via Raiser's Edge (RE) and Online Express

Training and monitoring of other staff usage of RE as dictated by departmental needs

Controls gift transmittal procedures, reconciles daily totals, issues and distributes reports

Works with Finance for wire and stock contribution entries, gift adjustments, and the reconciliation of monthly budget and fiscal year-end income

Raiser's Edge

Primary contact for RE troubleshooting prior to escalation to Assistant Director

Maintenance and setup of yearly appeals, funds by fiscal year, events, and other RE Database configurations

Builds and modifies advanced queries, imports, exports, reports and other functions

Works with the Development team to confirm the accuracy of credit lines and supporter lists

Actively oversees and supports cross departmental RE events, RSVP via Online Express, iPad check-in via RE Event App as needed

Development Records and Documentation

Maintains the RE handbook and coordinates with staff for the maintenance of procedural documentation

Works to improve record retention policies and processes in compliance with the organization's policies and procedures

Helps maintain departmental PCI compliance and filings with Better Business Bureau, GuideStar and other standard charities registrations

Monitors development department's general inquiry phone line and email in a professional and courteous manner

Collaborates to support Development staff, specifically the Special Events team during Gala and Luncheon

Supports staff from other departments using RE as needed

Requirements:

BA in a relevant field

Exceptional organizational skills, attention to detail and responsiveness

Over 40 wpm/8,000 kph ten-key accurate entry

Familiarity with Raiser's Edge or other fundraising databases, proficiency with Microsoft Word, advanced Excel

Strong verbal and written communication skills

Pleasant demeanor, interpersonal skills and adaptable team player

Ability to handle proprietary and confidential information

The position is based in Harlem, New York.

Please forward application materials in one PDF to: {{{mre*dvvrf*ghy*[email protected]*ruj}}}

Salary commensurate with experience, skills and knowledge.

Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills and work experience best fit the requirements of the position.

No phone calls or faxes, please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Associate, Development Administration



The Studio Museum in Harlem was founded in 1968 by a diverse group of artists, community activists and philanthropists who envisioned a new kind of museum that not only displays artwork but also supports artists and arts education. The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society.

The Associate, Development Administration is responsible for a range of administrative and departmental operational tasks designed to facilitate the efficient operation of the department, including senior level administrative support for the Director of Institutional Advancement as well as coordination and management of the department's human resources and financial accounting processes.

Responsibilities:

Administrative support for the Director of Institutional Advancement to include general administrative support, calendar management, meeting coordination, travel arrangements, distribution of email, answering phones, drafting routine correspondences and assistance with meeting preparation

Monitor, track and reconcile monthly departmental budgets and review and submit department payment requests

Assist with developing and monitoring budgeting processes in conjunction with Finance

Submit expense reports and manage credit card account reconciliation for the department

Manage the department's human resources needs, including payroll, onboarding and transition of new or departing staff, consultants' contracts, coordination of professional development opportunities for team members and departmental meetings and retreats

Refine the digital and paper retention policies and compliances

Review and evaluate historic and archival materials

Work on strategic planning to improve upon the department's operational processes in compliance with the organization's policies and procedures

Ongoing organization and maintenance of physical and digital files

Help maintain departmental PCI compliance and filings with Better Business Bureau, GuideStar and other standard charities registrations

Other duties as needed

Qualifications:

Bachelor's degree required

A minimum of three years' experience providing support at a high level

Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite and Raiser's Edge

Knowledge of standard office administrative practices and procedure

Exceptional organizational and planning skills with attention to detail

Excellent communication and interpersonal skills

Ability to meet deadlines and manage multiple projects simultaneously

High level of accountability, discretion and responsibility in safeguarding confidential information

Please forward application materials in one PDF to: {{{mre*dvvrf*ghy*[email protected]*ruj}}}

Salary commensurate with experience, skills and knowledge.

Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills and work experience best fit the requirements of the position.

No phone calls or faxes, please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Associate Curator, Exhibitions



The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society.

The Associate Curator, Exhibitions will serve a key leadership role in the curatorial department. As the Museum prepares for a significant expansion ahead of its 50th anniversary, the Associate Curator, Exhibitions will assume primary responsibility for the execution and continued articulation of the department's strategic vision.

The ideal candidate will be equipped to think broadly and innovatively about the Museum's artist centered mission, while independently managing a wide range of administrative responsibilities. A principal focus will be the long term planning and oversight of the Museum's Exhibition programming.

The Associate Curator must be comfortable in a collaborative, experimental and culturally diverse setting and possess the openness, flexibility and diplomacy required for meaningful collaboration with contemporary artists. This position will be a peer to the existing Associate Curator, Permanent Collection and will work collaboratively to oversee the Curatorial Department jointly to the Chief Curator.

Responsibilities:

With the Associate Curator, Permanent Collection; supervise curatorial staff, including the department's Curatorial Assistant, Exhibition Coordinator and Curatorial Fellows

Conduct original research and organize exhibitions

Produce didactic texts and exhibition related publications

Manage exhibition budgets and the exhibition calendar

Spearhead numerous projects related to the Museum's Exhibitions

Collaborate across multiple departments, including the Director's Office, Registrar, Communications, Community Engagement and Public Programs, Education, Development, Finance and Information Technology

Engage multiple audiences and stakeholders, both internal and external, across a variety of platforms while cultivating and maintaining relationships with a diverse constituency of artists, trustees, members of the press, professional associations and local non-profit organizations

Other duties as assigned

Qualifications:

Strong background in contemporary art by artists of African descent required

Must have an international knowledge of the current art scene, including important emerging talent and be an active figure in the cultural community

Must be able to speak and write persuasively on the role of culturally specific institutions in the museum field

Master's degree in Art History, with an emphasis on mid-century to Contemporary Art, American Art and/or African-American Art, history or culture. Advanced degree preferred

Minimum of 3–5 years' curatorial experience in a museum setting

Supervisory experience and demonstrated project management skills

Exceptional communication skills with excellent speaking, writing and research abilities

Ability to work independently and as part of a team

Application Materials:

Cover letter summarizing the applicant's most relevant work experience, educational background and familiarity with art by artists of African descent as well as the candidate's sense of their own potential contribution to the Museum and its mission

Resume

Three writing samples: Two samples should focus on artists of African descent or artworks by an artist of African descent active between 1970 to the present



The names, titles and contact information of three professional references able to speak to the candidate's skills, experience, character and commitment

Please forward application materials in one PDF to: {{{mre*dvvrfldwh*[email protected]*ruj}}}

The subject line of the email should include the applicant's name and the position for which they are applying (e.g. “Applicant's Name–Associate Curator, Exhibitions”).

Salary commensurate with experience, skills and knowledge.

Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills and work experience best fit the requirements of the position.

No phone calls or faxes, please.

All applications must be received by 5 pm, June 1, 2018.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Curatorial Fellowship



The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society.

The Studio Museum was founded in 1968 by a diverse group of artists, community activists and philanthropists who envisioned a new kind of museum that not only displays artwork but also supports artists and arts education. In celebration of its 50th anniversary in 2018, the Museum has bolstered its programming and fundraising to honor the occasion and is actively working on the institution's vital next chapter, which includes utilizing community spaces and resources through the inHarlem initiative, as the Studio Museum undergoes a building campaign.

The Studio Museum in Harlem is accepting applications for its Curatorial Fellowship program. The Curatorial Fellowship is designed to provide in-depth curatorial experience for a recent graduate who has either earned a baccalaureate or graduate-level degree, with a concentration in Art History, Curatorial Studies, Africana Studies, Visual Culture, or a related field. Candidates for the Fellowship program will be reviewed through a competitive, open process. Applicants should have a keen interest in curating, writing, and research, as well as knowledge of the contemporary art world.

The selected Fellow will work under the direction of the curatorial and exhibitions departments at The Studio Museum in Harlem. The Fellow will participate in the essential activities of the departments, which may include assisting the staff in the following areas: collection management, archives, acquisitions, loans, and administration. They will be involved in the digitization of the museum's permanent collection; research for a traveling collection exhibition and exhibitions proposals for inHarlem programming; exhibition installation and documentation; catalogue production; and the development of interpretive materials. They will also have the opportunity to provide support for the museum's signature Artist-in-Residence program. In addition, the Fellow will work closely with other departments at the Museum, including Communications, Education, and Public Programs and Community Engagement, to gain an understanding of the balance between the public face of the Museum and its community.

The Curatorial Fellowship is a paid, twelve month-long commitment requiring 35 hours per week in the office. Applicants must be able to manage multiple projects at once, with keen attention to detail, adaptability, and a good sense of humor. Knowledge of Adobe Photoshop, specifically post-production skills, is required. Working knowledge of The Museum System (TMS) is preferred.

To apply: please submit a cover letter, which should highlight a particular area of professional or scholarly interest within the museum's mission. Candidates should also submit a resume, two letters of recommendation, and a writing sample no greater than five pages.

All materials, except for letters of recommendation which may be sent under separate cover, should be compiled into one PDF. International applicants must be eligible to work in the United States without sponsorship.

Application deadline: May 1, 2018 (Please note: materials must be received by this date)

Fellowship begins: July 1, 2018

Please email application materials and any questions to {{{mre*fxudwruldo*[email protected]*ruj}}} in PDF format. Please place “Curatorial Fellowship” in the subject line.

Grant Writer



The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society. The Studio Museum in Harlem was founded in 1968 by a diverse group of artists, community activists and philanthropists who envisioned a new kind of museum that not only displays artwork but also supports artists and arts education. In celebration of its 50th anniversary in 2018, the Museum has bolstered its programming and fundraising to honor the occasion and is actively working on the institution's vital next chapter, which includes utilizing community spaces and resources through the inHarlem initiative, as the Studio Museum awaits its new home being built on its current site.

The Grant Writer is responsible for developing and writing winning grant proposals designed to secure funding from public institutions, private foundations and corporations, and other grant-making entities to support and implement all aspects of the Museum's program. The Grant Writer will possess exemplar writing and communication skills and will persuasively convey the Studio Museum's mission and programs to potential funders. Reporting to the Associate Director of Development, this person will develop strategies, craft narratives, assemble and submit grant requests (including budgets), conduct prospect research, and maintain a calendar of submissions and reporting deadlines as well as creating and overseeing the necessary tracking systems and procedures.

Responsibilities:

Conduct the full range of activities required to conceptualize, write, submit, and manage grant proposals;

Maintain calendar to ensure timely submission of letters of inquiry, proposals, and reports;

Liaise with museum departments to collect relevant financial and program information, attendance and audience detail, publicity and marketing to create budgets and compelling collateral;

Comply with all grant reporting requirements;

Provide stewardship to current supporters by providing regular updates and giving key stakeholders opportunities to engage with leadership;

Research prospects for new support;

Coordinate site visits for foundation leadership and program officers with the Director, the Deputy Director for Institutional Advancement, and the Associate Director of Development;

Maintain institutional giving records in database and digital files, including grant tracking and reporting;

Maintain list of institutional credit lines;

Assist with other fundraising projects as requested.

Requirements:

The successful candidate will be able to craft funding proposals in a clear and compelling manner. Excellent writing, analytical, and research skills are essential. Candidates must be detail-oriented and highly-organized. Seeking a self-starter able to meet deadlines, work collaboratively and manage several projects at once, including ability to handle confidential information with complete discretion.

Bachelor's degree required;

2-5 years of relevant experience;

A strong understanding of the development process and nature of foundation philanthropy;

Able to gather and synthesize information and communicate in a compelling and succinct form;

An understanding of budgets as they relate to proposal and grant procurement;

Familiarity with arts and culture funders is preferred;

Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite (PowerPoint, Excel, and Word). Familiarity with Raiser's Edge is a plus;

Dedication to quality control and ownership of job responsibilities;

Professional museum experience and/or a sincere interest in arts and culture a plus;

Ability to work well under pressure.

Salary Range: Salary will commensurate with experience, skills and knowledge.

Send cover letter, resume and writing sample to: {{{mre*judqw*[email protected]*ruj}}}. No phone calls or faxes, please.

Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills and work experience best fit the requirements of the position.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Project Archivist



The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally, and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society. The Studio Museum has earned a reputation as a leader in the contemporary arts arena and is internationally known for its catalytic role in promoting the work of artists of African descent.

Reporting to the Studio Museum's Registrar and working in close collaboration with the Lead Consulting Archivist, the Project Archivist will coordinate the processing of The Studio Museum in Harlem's estimated 850 cubic feet of institutional records and create an Encoded Archival Description (EAD) finding aid. The Project Archivist will work in consultation with the Consulting Archivist to define and follow processing standards and plans, create standardized descriptions, and ensure consistency and quality for the overall project.

Responsibilities:

Coordinate the appraisal, arrangement, and description of a large, complex, multi-format manuscript collection

Manage and create descriptive and structural metadata following archival metadata standards

Work closely with the Archives Fellow(s), who will assist the Project Archivist in a project related capacity

Collaborate with Registrar (and relevant departments) to define and develop the archive's role in all database and digital asset management systems

Evaluate needs and participate in the selection process of new digital asset management system

Participate in the evolving role of the current collection management system, The Museum System

Respond to reference requests from Studio Museum staff

Supervise Archives Intern(s)

Qualifications

MLS or MLIS, or MA in Art History/Museum Studies with archives certification

At least two consecutive years of post-MLS/MLIS experience processing large-scale collections and managing work flow and related timelines and budgets

Familiarity with different DAMS and/or similar type Digital Asset Management Software

Demonstrated knowledge working with collections of contemporary art

Previous supervisory experience and project management skills

Established understanding and knowledge of the principles of archival appraisal, survey, arrangement, description and preservation

Direct experience with processing collections and creating EAD finding aids

Consistent accuracy and attention to detail with a high level of productivity

Expertise in the use of a broad range of information systems, services and databases relevant to archives and special collections

Effective written and oral communication and interpersonal skills

Familiarity with digitization initiatives

Team orientated individual, with a focus on flexibility, versatility, and an ability to work both independently and collaboratively

Must be able to lift up to 40 pounds, climb a ladder, stoop and reach in a variety of physical locations

To apply: Please email cover letter and resume in one PDF to {{{mre*surmhfw*[email protected]*ruj}}}.

Please place “Project Archivist” in the subject line.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Staff Accountant

The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society.

The Museum seeks a Staff Accountant with strong analytical skills and an exceptional knowledge of generally accepted accounting principles. This position will support the Finance Department in ensuring compliance and enforcement of financial policies, assisting with the digitization of the finance files and the department's transition to a paperless environment.

The Staff Accountant will manage the day-to-day accounting work for the Museum, including accounts payable, accounts receivable, journal entries, balance sheet, program accounts, and bank and investment accounts.

Responsibilities:

Process accounts payable and accounts receivable with exceptional accuracy

Review invoices for correct payment amount, proper general ledger account assignment and appropriate authorizations

Maintain the system of financial controls over accounting transactions

Communicate with vendors regarding payables

Maintain accounts payable files, including invoices and check copies

Obtain appropriate documentation including form W-9 and independent contractor forms, as required per IRS regulations, for accounts payable and claim payments

Deposit checks and cash receipts timely and accurately

Prepare and post journal entries as part of monthly closing

Reconcile Admission and Store deposit receipts per departmental procedures

Reconcile corporate credit card expenses

Review and analyze accounts

Perform monthly bank and balance sheet account reconciliations

Perform statutory reporting, including monthly sales tax filing, benefits reporting and Department of Cultural Affairs reporting

Assist in the preparation of internal financial reports

Assist with the interim and year-end audit, including preparation of schedules

Assist with the paperless project to include digitization of the Finance department files

Establish workflows toward creating a paperless environment

Liaise with Departmental Managers and Assisting staff

Develop and maintain the necessary tracking and reporting systems to insure execution of all tasks

Leverage the Finance Department's SharePoint site to ensure compliance with Generally Accepted Accounting Principles as well as enforcement of the Finance Department's policies and procedures

Assist with other financial duties as needed

Qualifications:

Bachelor's degree in Finance, Accounting, or a related field

Minimum 5 years' of professional experience in progressively responsible roles in Accounting and Finance, ideally in museums or other cultural organizations

Strong analytical and problem solving skills

Effective communicator with positive attitude, excellent interpersonal skills and collaborative instincts

Efficient and decisive management of workflow with exceptional attention to detail and deadlines

Excellent organizational skills

Proactive and self-motivated with the ability to work independently and complete projects with minimal direct supervision

High degree of accuracy in data inputting

Excellent judgment and discretion in handling confidential and sensitive information

Exceptional proficiency with Financial Edge NXT, FundEz, Microsoft Excel, Word, Outlook, SharePoint and PowerPoint

Benefits include:

Health insurance: Excellent medical, dental and vision plans

Flexible Spending Account

401(K) Retirement Savings Plan

Eligibility for pension after 5 years

Employee Assistance Plan (free counseling, financial and legal advice)

Pre-tax transit benefits

To apply: Please email cover letter and resume with "Staff Accountant" in the subject line.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Internships

Click here to learn about seasonal internship opportunities.

Associate, Database & Development Records



The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society. The Studio Museum in Harlem was founded in 1968 by a diverse group of artists, community activists and philanthropists who envisioned a new kind of museum that not only displays artwork but also supports artists and arts education. Looking towards its 50th anniversary in 2018, the Museum is preparing to bolster its programming and fundraising and to prepare the groundwork for the institution's vital next chapter, which includes a building campaign.

The Development Associate, Database & Development Records is responsible for a variety of administrative tasks, including but not limited to:

Gift Processing and Data Entry

Entry and processing of all museum gifts (membership, donations, pledges, grants, event tickets) via Raiser's Edge (RE) and Online Express

Training and monitoring of other staff usage of RE as dictated by departmental needs

Controls gift transmittal procedures, reconciles daily totals, issues and distributes reports

Works with Finance for wire and stock contribution entries, gift adjustments, and the reconciliation of monthly budget and fiscal year-end income

Raiser's Edge

Primary contact for RE troubleshooting prior to escalation to Assistant Director

Maintenance and setup of yearly appeals, funds by fiscal year, events, and other RE Database configurations

Builds and modifies advanced queries, imports, exports, reports and other functions

Works with the Development team to confirm the accuracy of credit lines and supporter lists

Actively oversees and supports cross departmental RE events, RSVP via Online Express, iPad check-in via RE Event App as needed

Development Records and Documentation

Maintains the RE handbook and coordinates with staff for the maintenance of procedural documentation

Works to improve record retention policies and processes in compliance with the organization's policies and procedures

Helps maintain departmental PCI compliance and filings with Better Business Bureau, GuideStar and other standard charities registrations

Monitors development department's general inquiry phone line and email in a professional and courteous manner

Collaborates to support Development staff, specifically the Special Events team during Gala and Luncheon

Supports staff from other departments using RE as needed

Requirements:

BA in a relevant field

Exceptional organizational skills, attention to detail and responsiveness

Over 40 wpm/8,000 kph ten-key accurate entry

Familiarity with Raiser's Edge or other fundraising databases, proficiency with Microsoft Word, advanced Excel

Strong verbal and written communication skills

Pleasant demeanor, interpersonal skills and adaptable team player

Ability to handle proprietary and confidential information

The position is based in Harlem, New York.

Please forward application materials in one PDF to: {{{mre*dvvrf*ghy*[email protected]*ruj}}}

Salary commensurate with experience, skills and knowledge.

Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills and work experience best fit the requirements of the position.

No phone calls or faxes, please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Associate, Development Administration



The Studio Museum in Harlem was founded in 1968 by a diverse group of artists, community activists and philanthropists who envisioned a new kind of museum that not only displays artwork but also supports artists and arts education. The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society.

The Associate, Development Administration is responsible for a range of administrative and departmental operational tasks designed to facilitate the efficient operation of the department, including senior level administrative support for the Director of Institutional Advancement as well as coordination and management of the department's human resources and financial accounting processes.

Responsibilities:

Administrative support for the Director of Institutional Advancement to include general administrative support, calendar management, meeting coordination, travel arrangements, distribution of email, answering phones, drafting routine correspondences and assistance with meeting preparation

Monitor, track and reconcile monthly departmental budgets and review and submit department payment requests

Assist with developing and monitoring budgeting processes in conjunction with Finance

Submit expense reports and manage credit card account reconciliation for the department

Manage the department's human resources needs, including payroll, onboarding and transition of new or departing staff, consultants' contracts, coordination of professional development opportunities for team members and departmental meetings and retreats

Refine the digital and paper retention policies and compliances

Review and evaluate historic and archival materials

Work on strategic planning to improve upon the department's operational processes in compliance with the organization's policies and procedures

Ongoing organization and maintenance of physical and digital files

Help maintain departmental PCI compliance and filings with Better Business Bureau, GuideStar and other standard charities registrations

Other duties as needed

Qualifications:

Bachelor's degree required

A minimum of three years' experience providing support at a high level

Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite and Raiser's Edge

Knowledge of standard office administrative practices and procedure

Exceptional organizational and planning skills with attention to detail

Excellent communication and interpersonal skills

Ability to meet deadlines and manage multiple projects simultaneously

High level of accountability, discretion and responsibility in safeguarding confidential information

Please forward application materials in one PDF to: {{{mre*dvvrf*ghy*[email protected]*ruj}}}

Salary commensurate with experience, skills and knowledge.

Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills and work experience best fit the requirements of the position.

No phone calls or faxes, please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Associate Curator, Exhibitions



The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society.

The Associate Curator, Exhibitions will serve a key leadership role in the curatorial department. As the Museum prepares for a significant expansion ahead of its 50th anniversary, the Associate Curator, Exhibitions will assume primary responsibility for the execution and continued articulation of the department's strategic vision.

The ideal candidate will be equipped to think broadly and innovatively about the Museum's artist centered mission, while independently managing a wide range of administrative responsibilities. A principal focus will be the long term planning and oversight of the Museum's Exhibition programming.

The Associate Curator must be comfortable in a collaborative, experimental and culturally diverse setting and possess the openness, flexibility and diplomacy required for meaningful collaboration with contemporary artists. This position will be a peer to the existing Associate Curator, Permanent Collection and will work collaboratively to oversee the Curatorial Department jointly to the Chief Curator.

Responsibilities:

With the Associate Curator, Permanent Collection; supervise curatorial staff, including the department's Curatorial Assistant, Exhibition Coordinator and Curatorial Fellows

Conduct original research and organize exhibitions

Produce didactic texts and exhibition related publications

Manage exhibition budgets and the exhibition calendar

Spearhead numerous projects related to the Museum's Exhibitions

Collaborate across multiple departments, including the Director's Office, Registrar, Communications, Community Engagement and Public Programs, Education, Development, Finance and Information Technology

Engage multiple audiences and stakeholders, both internal and external, across a variety of platforms while cultivating and maintaining relationships with a diverse constituency of artists, trustees, members of the press, professional associations and local non-profit organizations

Other duties as assigned

Qualifications:

Strong background in contemporary art by artists of African descent required

Must have an international knowledge of the current art scene, including important emerging talent and be an active figure in the cultural community

Must be able to speak and write persuasively on the role of culturally specific institutions in the museum field

Master's degree in Art History, with an emphasis on mid-century to Contemporary Art, American Art and/or African-American Art, history or culture. Advanced degree preferred

Minimum of 3–5 years' curatorial experience in a museum setting

Supervisory experience and demonstrated project management skills

Exceptional communication skills with excellent speaking, writing and research abilities

Ability to work independently and as part of a team

Application Materials:

Cover letter summarizing the applicant's most relevant work experience, educational background and familiarity with art by artists of African descent as well as the candidate's sense of their own potential contribution to the Museum and its mission

Resume

Three writing samples: Two samples should focus on artists of African descent or artworks by an artist of African descent active between 1970 to the present



The names, titles and contact information of three professional references able to speak to the candidate's skills, experience, character and commitment

Please forward application materials in one PDF to: {{{mre*dvvrfldwh*[email protected]*ruj}}}

The subject line of the email should include the applicant's name and the position for which they are applying (e.g. “Applicant's Name–Associate Curator, Exhibitions”).

Salary commensurate with experience, skills and knowledge.

Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills and work experience best fit the requirements of the position.

No phone calls or faxes, please.

All applications must be received by 5 pm, June 1, 2018.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Curatorial Fellowship



The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society.

The Studio Museum was founded in 1968 by a diverse group of artists, community activists and philanthropists who envisioned a new kind of museum that not only displays artwork but also supports artists and arts education. In celebration of its 50th anniversary in 2018, the Museum has bolstered its programming and fundraising to honor the occasion and is actively working on the institution's vital next chapter, which includes utilizing community spaces and resources through the inHarlem initiative, as the Studio Museum undergoes a building campaign.

The Studio Museum in Harlem is accepting applications for its Curatorial Fellowship program. The Curatorial Fellowship is designed to provide in-depth curatorial experience for a recent graduate who has either earned a baccalaureate or graduate-level degree, with a concentration in Art History, Curatorial Studies, Africana Studies, Visual Culture, or a related field. Candidates for the Fellowship program will be reviewed through a competitive, open process. Applicants should have a keen interest in curating, writing, and research, as well as knowledge of the contemporary art world.

The selected Fellow will work under the direction of the curatorial and exhibitions departments at The Studio Museum in Harlem. The Fellow will participate in the essential activities of the departments, which may include assisting the staff in the following areas: collection management, archives, acquisitions, loans, and administration. They will be involved in the digitization of the museum's permanent collection; research for a traveling collection exhibition and exhibitions proposals for inHarlem programming; exhibition installation and documentation; catalogue production; and the development of interpretive materials. They will also have the opportunity to provide support for the museum's signature Artist-in-Residence program. In addition, the Fellow will work closely with other departments at the Museum, including Communications, Education, and Public Programs and Community Engagement, to gain an understanding of the balance between the public face of the Museum and its community.

The Curatorial Fellowship is a paid, twelve month-long commitment requiring 35 hours per week in the office. Applicants must be able to manage multiple projects at once, with keen attention to detail, adaptability, and a good sense of humor. Knowledge of Adobe Photoshop, specifically post-production skills, is required. Working knowledge of The Museum System (TMS) is preferred.

To apply: please submit a cover letter, which should highlight a particular area of professional or scholarly interest within the museum's mission. Candidates should also submit a resume, two letters of recommendation, and a writing sample no greater than five pages.

All materials, except for letters of recommendation which may be sent under separate cover, should be compiled into one PDF. International applicants must be eligible to work in the United States without sponsorship.

Application deadline: May 1, 2018 (Please note: materials must be received by this date)

Fellowship begins: July 1, 2018

Please email application materials and any questions to {{{mre*fxudwruldo*[email protected]*ruj}}} in PDF format. Please place “Curatorial Fellowship” in the subject line.

Grant Writer



The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society. The Studio Museum in Harlem was founded in 1968 by a diverse group of artists, community activists and philanthropists who envisioned a new kind of museum that not only displays artwork but also supports artists and arts education. In celebration of its 50th anniversary in 2018, the Museum has bolstered its programming and fundraising to honor the occasion and is actively working on the institution's vital next chapter, which includes utilizing community spaces and resources through the inHarlem initiative, as the Studio Museum awaits its new home being built on its current site.

The Grant Writer is responsible for developing and writing winning grant proposals designed to secure funding from public institutions, private foundations and corporations, and other grant-making entities to support and implement all aspects of the Museum's program. The Grant Writer will possess exemplar writing and communication skills and will persuasively convey the Studio Museum's mission and programs to potential funders. Reporting to the Associate Director of Development, this person will develop strategies, craft narratives, assemble and submit grant requests (including budgets), conduct prospect research, and maintain a calendar of submissions and reporting deadlines as well as creating and overseeing the necessary tracking systems and procedures.

Responsibilities:

Conduct the full range of activities required to conceptualize, write, submit, and manage grant proposals;

Maintain calendar to ensure timely submission of letters of inquiry, proposals, and reports;

Liaise with museum departments to collect relevant financial and program information, attendance and audience detail, publicity and marketing to create budgets and compelling collateral;

Comply with all grant reporting requirements;

Provide stewardship to current supporters by providing regular updates and giving key stakeholders opportunities to engage with leadership;

Research prospects for new support;

Coordinate site visits for foundation leadership and program officers with the Director, the Deputy Director for Institutional Advancement, and the Associate Director of Development;

Maintain institutional giving records in database and digital files, including grant tracking and reporting;

Maintain list of institutional credit lines;

Assist with other fundraising projects as requested.

Requirements:

The successful candidate will be able to craft funding proposals in a clear and compelling manner. Excellent writing, analytical, and research skills are essential. Candidates must be detail-oriented and highly-organized. Seeking a self-starter able to meet deadlines, work collaboratively and manage several projects at once, including ability to handle confidential information with complete discretion.

Bachelor's degree required;

2-5 years of relevant experience;

A strong understanding of the development process and nature of foundation philanthropy;

Able to gather and synthesize information and communicate in a compelling and succinct form;

An understanding of budgets as they relate to proposal and grant procurement;

Familiarity with arts and culture funders is preferred;

Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite (PowerPoint, Excel, and Word). Familiarity with Raiser's Edge is a plus;

Dedication to quality control and ownership of job responsibilities;

Professional museum experience and/or a sincere interest in arts and culture a plus;

Ability to work well under pressure.

Salary Range: Salary will commensurate with experience, skills and knowledge.

Send cover letter, resume and writing sample to: {{{mre*judqw*[email protected]*ruj}}}. No phone calls or faxes, please.

Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills and work experience best fit the requirements of the position.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Project Archivist



The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally, and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society. The Studio Museum has earned a reputation as a leader in the contemporary arts arena and is internationally known for its catalytic role in promoting the work of artists of African descent.

Reporting to the Studio Museum's Registrar and working in close collaboration with the Lead Consulting Archivist, the Project Archivist will coordinate the processing of The Studio Museum in Harlem's estimated 850 cubic feet of institutional records and create an Encoded Archival Description (EAD) finding aid. The Project Archivist will work in consultation with the Consulting Archivist to define and follow processing standards and plans, create standardized descriptions, and ensure consistency and quality for the overall project.

Responsibilities:

Coordinate the appraisal, arrangement, and description of a large, complex, multi-format manuscript collection

Manage and create descriptive and structural metadata following archival metadata standards

Work closely with the Archives Fellow(s), who will assist the Project Archivist in a project related capacity

Collaborate with Registrar (and relevant departments) to define and develop the archive's role in all database and digital asset management systems

Evaluate needs and participate in the selection process of new digital asset management system

Participate in the evolving role of the current collection management system, The Museum System

Respond to reference requests from Studio Museum staff

Supervise Archives Intern(s)

Qualifications

MLS or MLIS, or MA in Art History/Museum Studies with archives certification

At least two consecutive years of post-MLS/MLIS experience processing large-scale collections and managing work flow and related timelines and budgets

Familiarity with different DAMS and/or similar type Digital Asset Management Software

Demonstrated knowledge working with collections of contemporary art

Previous supervisory experience and project management skills

Established understanding and knowledge of the principles of archival appraisal, survey, arrangement, description and preservation

Direct experience with processing collections and creating EAD finding aids

Consistent accuracy and attention to detail with a high level of productivity

Expertise in the use of a broad range of information systems, services and databases relevant to archives and special collections

Effective written and oral communication and interpersonal skills

Familiarity with digitization initiatives

Team orientated individual, with a focus on flexibility, versatility, and an ability to work both independently and collaboratively

Must be able to lift up to 40 pounds, climb a ladder, stoop and reach in a variety of physical locations

To apply: Please email cover letter and resume in one PDF to {{{mre*surmhfw*[email protected]*ruj}}}.

Please place “Project Archivist” in the subject line.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Staff Accountant

The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society.

The Museum seeks a Staff Accountant with strong analytical skills and an exceptional knowledge of generally accepted accounting principles. This position will support the Finance Department in ensuring compliance and enforcement of financial policies, assisting with the digitization of the finance files and the department's transition to a paperless environment.

The Staff Accountant will manage the day-to-day accounting work for the Museum, including accounts payable, accounts receivable, journal entries, balance sheet, program accounts, and bank and investment accounts.

Responsibilities:

Process accounts payable and accounts receivable with exceptional accuracy

Review invoices for correct payment amount, proper general ledger account assignment and appropriate authorizations

Maintain the system of financial controls over accounting transactions

Communicate with vendors regarding payables

Maintain accounts payable files, including invoices and check copies

Obtain appropriate documentation including form W-9 and independent contractor forms, as required per IRS regulations, for accounts payable and claim payments

Deposit checks and cash receipts timely and accurately

Prepare and post journal entries as part of monthly closing

Reconcile Admission and Store deposit receipts per departmental procedures

Reconcile corporate credit card expenses

Review and analyze accounts

Perform monthly bank and balance sheet account reconciliations

Perform statutory reporting, including monthly sales tax filing, benefits reporting and Department of Cultural Affairs reporting

Assist in the preparation of internal financial reports

Assist with the interim and year-end audit, including preparation of schedules

Assist with the paperless project to include digitization of the Finance department files

Establish workflows toward creating a paperless environment

Liaise with Departmental Managers and Assisting staff

Develop and maintain the necessary tracking and reporting systems to insure execution of all tasks

Leverage the Finance Department's SharePoint site to ensure compliance with Generally Accepted Accounting Principles as well as enforcement of the Finance Department's policies and procedures

Assist with other financial duties as needed

Qualifications:

Bachelor's degree in Finance, Accounting, or a related field

Minimum 5 years' of professional experience in progressively responsible roles in Accounting and Finance, ideally in museums or other cultural organizations

Strong analytical and problem solving skills

Effective communicator with positive attitude, excellent interpersonal skills and collaborative instincts

Efficient and decisive management of workflow with exceptional attention to detail and deadlines

Excellent organizational skills

Proactive and self-motivated with the ability to work independently and complete projects with minimal direct supervision

High degree of accuracy in data inputting

Excellent judgment and discretion in handling confidential and sensitive information

Exceptional proficiency with Financial Edge NXT, FundEz, Microsoft Excel, Word, Outlook, SharePoint and PowerPoint

Benefits include:

Health insurance: Excellent medical, dental and vision plans

Flexible Spending Account

401(K) Retirement Savings Plan

Eligibility for pension after 5 years

Employee Assistance Plan (free counseling, financial and legal advice)

Pre-tax transit benefits

To apply: Please email cover letter and resume with "Staff Accountant" in the subject line.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

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