fbpx Development Coordinator | The Studio Museum in Harlem

Development Coordinator

The Museum seeks a Development Coordinator to provide administrative support for all major gifts activities at The Studio Museum in Harlem, including Patron groups, annual fund and program support, planned giving, art acquisitions, and in memoriam programs.


Essential Duties and Responsibilities:

  • Track Patron program donor participation, process gifts, update and maintain database. 
  • Assist with drafting donor solicitations, acknowledgements, brochure copy, ad copy, and; proposal drafts for individuals, family foundations and donor advised funds. 
  • Assist with Acquisition Committee duties including meeting organization, prep and follow up. Invoicing committee member dues and special purchases, drafting appeals and acknowledgments. 
  • Assist in event planning including maintaining event calendar, assist with travel itineraries and arrangements, help with execution of donor events. 
  • Research donor prospects and create bio profiles and briefing documents for donor meetings utilizing iWave and other research tools. 
  • Generate and manage prospect lists in Raiser’s Edge database 
  • Help research and maintain database of Planned Giving prospects and help with execution of an annual Legacy Society event.
  • Other duties as assigned.


Managerial / Supervisory Responsibilities:

  • Managerial / supervisory scope (individual contributors should select “N/a” in the below two sections). Number of:
    • Direct Reports: N/a
    • Indirect Reports: N/a
  • Culture & Environment - foster in staff behaviors and attitudes consistent with Studio Museum in Harlem’s mission, core values and desired organizational culture.


Key Stakeholders (who this position will interact with regularly:

  • Director of Individual Giving 
  • Director of Development 
  • All Development department staff 
  • Director’s Office on scheduling travel and events 
  • Curatorial department assistance with artwork donations and Acquisition Committee activities 
  • Communications department 
  • Finance department


Travel Requirements: ☐ Yes ☒ No

Physical Demands: ☐ Yes ☒ No




  • 4-year college degree 
  • 3–4 years of work experience 
  • Exceptional writing skills 
  • Organized 
  • Strong attention to detail 
  • Strong listening skills 
  • Composure under pressure 
  • Ability to manage multiple responsibilities and prioritize as needed  


  • Raiser’s Edge experience
  • iWave or other research tools 




  • Commitment to the mission and values of The Studio Museum in Harlem. 
  • Collaborative – works well with others at all levels of the organization as well as with key external stakeholders.
  • Initiative – takes self-directed, appropriate action to influence outcomes and/or drive progress and positive change. 


  • Problem-solver 
  • Self-starter 
  • Team player 



Salary is commensurate with experience within the guidelines of a small not-for-profit. Competitive benefits package is provided, including medical, dental, life and long-term disability insurance, retirement account, and substantial vacation.  


The position is open until filled. Please use the application link and be sure to include a resume, cover letter and a writing sample. Thank You!