Archives Fellow

The Studio Museum in Harlem is seeking an Archives Fellow to join the growing team responsible for the Museum’s permanent and special collections, exhibitions, and archives. Reporting to the Studio Museum's Archivist and working in close collaboration with the Curatorial and Collections Management teams, the Archives Fellow will support the ongoing processing of the Museum's estimated 850 cubic feet of institutional records and assist in the creation of Encoded Archival Description (EAD) finding aids. The Archives Fellow will work in consultation with the Museum Archivist to define and follow processing standards and plans and create standardized descriptions to ensure consistency and quality for the overall project.

The Studio Museum is devoted to cultivating fellows’ professional growth through opportunities for research. Fellows are eligible to receive some funding to support research related to their personal and professional interests. This fellowship will offer insight into the daily workings of a museum through hands-on work, workshops, public programs, professional development by way of department projects, and offerings from the Studio Museum Institute.

The Fellowship is a part-time opportunity, with a maximum of eighty hours per month for six months.


Essential Job Duties and Responsibilities:

  • In close conjunction with the Museum Archivist, coordinate the organization of a large, complex, multiformat manuscript collection
  • Input, assign, track, and systemize archive material metadata, following archival metadata standards
  • Assist in establishing archive processing workflow
  • Prepare and distribute monthly reports to track progress
  • Coordinate digitization as needed
  • Other duties as assigned




  • Bachelor’s degree from an accredited university in art history or a related field, preferably with an Archives Certification
  • Demonstrated knowledge working with collections of contemporary art
  • A general understanding and knowledge of the principles of archival appraisal, survey, arrangement, description, and preservation
  • Consistent accuracy and attention to detail
  • Proficiency in Microsoft Excel and AirTable
  • Effective written and oral communication



  • Familiarity with different DAMS and/or similar type Digital Asset Management Software




  • Commitment (Core Value) to the mission and values of The Studio Museum in Harlem
  • Collaborative (Core Value) with others at all levels of the organization, as well as with key external stakeholders
  • Initiative (Core Value) demonstrated by taking self-directed, appropriate action to influence outcomes and / or drive progress and positive change


Key Stakeholders:

The Archives Fellow is part of the Collections and Exhibitions Management Department.


  • Learning and Engagement
  • Curatorial
  • Public Programs
  • Registrar
  • Communications



  • Outside researchers


Travel Requirements:    ☐ Yes   ☒ No


Physical Demands: ☒ Yes   ☐ No

Ability to lift boxes up to 30 lbs and use ladders






Please send your resume and cover letter to Be sure to include "Archives Fellow" in the subject line. No phone calls or faxes. 

Applications are due by 11:59 pm EST on January 30, 2023.

Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.

Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills, and work experience best fit the requirements of the position.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation, or political affiliation. We celebrate our inclusive work environment and encourage folks of all backgrounds and perspectives to apply. At The Studio Museum in Harlem, we are committed to having an inclusive and transparent environment where every voice is heard and acknowledged. We embrace our differences and know that our diverse team is a strength that drives our success.

The Studio Museum is requiring proof of Covid-19 vaccination for employment. In order to be eligible, participants must show proof of vaccination and a form of personal ID.