Jobs

Administrative Assistant to Deputy Director, Finance & Operations



The Studio Museum in Harlem was founded in 1968 by a diverse group of artists, community activists and philanthropists who envisioned a new kind of museum that not only displays artwork but also supports artists and arts education. The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society.

The Administrative Assistant will be responsible for providing a wide range of administrative support to the Deputy Director.

Responsibilities:

Manage and maintain the Deputy Director's calendar and travel arrangements

Prepare and edit routine correspondence

Prep Deputy Director for meetings and calls

Complete and submit expense reports and payment requests

Manage credit card account reconciliation

Liaise with internal staff at all levels and receive incoming visitors

Manage the Deputy Director's incoming and outgoing mail

Support the Deputy Directory administratively, including researching projects, providing clerical support, filing, copying, typing, and scanning

Other duties as needed

Requirements:

The successful candidate will be pro-active and highly skilled in office management. The candidate will have excellent communications skills, pay close attention to detail and thrive in a team-oriented environment.

The ideal candidate will possess:

An Associate's degree or related school experience is required, a Bachelor degree is desirable

A minimum of 2 years of administrative support experience in the nonprofit and/or cultural sector highly desirable

Excellent computer skills with proficiency in Office 365, Microsoft Word, Excel, Outlook; and SharePoint

Excellent verbal and written communication skills

Excellent organizational and analytical skills

Experience with administrative and clerical duties

Professionally mature, demonstrating discretion and confidentiality

Strong interpersonal skills, ability to work well with others as part of a team

Salary will be commensurate with experience, skills and knowledge.

Send cover letter, resume and a writing sample to: {{{mre*ddggir@vwxglrpxvhxp*ruj}}}.

Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills and work experience best fit the requirements of the position.

No phone calls or faxes, please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Executive Assistant to the Director of Institutional Advancement



Thanks to its groundbreaking role promoting the work of artists of African descent, The Studio Museum in Harlem has earned an international reputation as a leader in the contemporary arts arena. Under the Directorship of Thelma Golden, the board and staff are looking towards the Museum's 50th anniversary in 2018 and its Capital Campaign, and are preparing to bolster programming and fundraising in honor of these landmark occasions.

The Executive Assistant is primarily responsible for supporting the Director of Intuitional Advancement (DIA) with a range of administrative and departmental operational tasks in order to facilitate the efficient running of the busy and growing department including: senior level administrative support for the DIA; and coordinating the department's human resources and managing all financial accounting.

Responsibilities:

Coordinate meetings related to Development, Capital Campaign and Trustee meetings

Prep DIA for meetings and calls

Manage and maintain DIA schedule, appointments and travel arrangements

Schedule, coordinate and prep for meetings and events

Answer and manage incoming calls

Review and distribute incoming mail

Prepare, edit, collate and execute routine correspondence

Prepare and send mailings, messenger, and special deliveries

Help to prepare meeting packets/binders

Liaise with internal staff at all levels and receive incoming visitors

Liaise with the Director & Chief Curator's office for development related requests

Work with DIA on strategic planning to improve upon the department's operational processes in compliance with the organization's policies and procedures

Monitor, track, and reconcile monthly departmental budget and review and submit department purchase orders; assist DIA in developing and monitoring budgeting processes in conjunction with Finance

Submit expense reports and manage credit card account reconciliation for the department

Manage the department's HR needs, including managing time and attendance, the onboarding and transition of new/departing staff, and managing consultants' contracts; helping to coordinate professional development opportunities for team members and departmental meetings and retreats

In conjunction with Database Manager and Special Events Manager refine department's digital and paper retention policies and compliance; review and evaluate historic and archival materials

Ongoing organization and maintenance of physical and digital files

Other duties as needed

Key Competencies:

Organizational and planning skills; attention to detail

Ability to multitask and work under pressure with multiple deadlines

Excellent communication skills and ability to problem solve

Professional dress and demeanor

Confidentiality

Requirements:

The successful candidate will possess exceptional organization skills, along with the ability to multi-task, meet deadlines and work as part of a team. Must be highly accountable and often responsible for safeguarding confidential information.

At least 3-5 years' experience providing support at a high level

Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite

Knowledge of standard office administrative practices and procedures

Bachelor's Degree preferred

The position is based in Harlem, New York.

Salary will be commensurate with experience, skills, and knowledge.

Send resume and cover letter to {{{mre*hahfxwlyh*dvvlvwdqw*lqvwlwxwlrqdo*dgydqfhphqw@vwxglrpxvhxp*ruj}}}. No phone calls or faxes, please.

Museum Educator



The Studio Museum in Harlem has earned an international reputation as a leader in the contemporary arts arena with its groundbreaking role in promoting the work of artists of African descent.

The Museum seeks Per Diem Museum Educators to work in Pre-K-12 School, Family and Educator Programs. While the Studio Museum's galleries are currently closed in preparation for a late Fall 2018 groundbreaking on our new building, the Museum is working to deepen its roots in the community through inHarlem, a dynamic set of collaborative programs in our neighborhood.

Museum Educators will facilitate meaningful experiences through inquiry-based discussions around works of art and art making projects, based on the Studio Museum's permanent collection and inHarlem exhibitions. Educators will teach in programs at partner organizations including schools, libraries, public parks, and community centers in Harlem and throughout New York City.

Responsibilities:

In collaboration with Education department staff, classroom teachers, and partner organizations, plan and facilitate program sessions and workshops, including attending planning and assessment meetings

Facilitate pre- and post- partnership evaluations, and assist with program documentation

Participate in trainings and professional development sessions in conjunction with exhibitions and programs

Assist with the installation and opening events for any student exhibitions or culminating events

Maintain regular flow of information from partnerships to the Museum in regards to partnership activities and progress

Develop and lead tours and art-making workshops for school, family, and adult groups

Co-facilitate Teaching & Learning Workshops for Pre-K-12 educators

Establish and maintain relationships with school staff in an effort to promote the Museum and its services

Qualifications:

Bachelor's degree in studio art, art history, cultural studies, art education or related fields

At least 2 years' of relevant experience in arts and museum education with responsibilities in planning, development and implementation of educational programs

Knowledge of contemporary art and artists of African descent

Understanding of inquiry-based teaching practice

Demonstrated ability in the successful development and maintenance of projects in programs and partnerships

Excellent time management and problem-solving skills

Ability to work with close attention to detail and to maintain confidentiality

Excellent communication, organization and administrative skills

Demonstrated ability to work professionally and tactfully, while representing the Museum with a high level of integrity and professionalism

Adherence to Museum policies and support of Education Department decisions in a positive, professional manner

Experience working with school, family and adult audiences

Passion for the dual mission of achieving artistic and educational excellence

Particular attention will be given to applicants who have experience working with early childhood audiences, bilingual Spanish and English teaching experience as well as experience working with students on the autism spectrum, and students with developmental and learning disabilities.

Position work schedule may require school day and after school work. Some weekends and evenings are required to lead and participate in Museum programs.

To apply: Please send a cover letter and resume in PDF format to {{{mre*shu*glhp*pxvhxp*hgxfdwru@vwxglrpxvhxp*ruj}}}.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Special Events Manager



The Studio Museum in Harlem is in an extraordinary period of institutional development. Founded in 1968, The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society. Now at the beginning of its 50th anniversary year, the Museum has entered an exciting transition period with its inHarlem programming initiative, while it lays the groundwork for the institution's vital next chapter and the construction of its new facility designed by Sir David Adjaye.

The Studio Museum in Harlem is seeking an experienced Special Events Manager to oversee the planning, coordination and revenue generation of the museum's key annual fundraising events, which currently include a black tie Gala and Spring Luncheon. The Special Events Manager will assist in the planning and coordination of all internal Museum events such as exhibition openings and strategize on the development of an earned income events/rental plan for the new facility.

Responsibilities & Priorities:

In consultation with the Director and Deputy Director of Institutional Advancement, plan and coordinate annual fundraising events, specifically the Gala, Luncheon and others as determined: Oversee and manage external event firms and consultants

Manage database lists and RSVPs; secure and manage venues and vendors; review contracts; oversee catering, A/V, décor, photography/documentation, logistics; create invoices and track and reconcile expenses, follow-up and reporting

In coordination with the Communications department, oversee production of creative materials, video content, gifts, and digital/social media strategies

Convene and interface with trustees and benefit committee leadership



Plan and coordinate the Museum's internal events and activities, including but not limited to openings, donor cultivation events, all-staff events (such as annual holiday party and summer picnic) and departmental related activities: Maintain a calendar of Museum events and activities that require Special Events support

Project manage, coordinating with Program, Operations and Communications departments, for internal events.

Coordinate the creation of invite lists and the management of RSVPs

On-site venue logistics to include coordinating load-in and load-out; managing set-up and break down, catering, event supplies, collateral materials, volunteers



With Operations and strategic consultants, strategize the development of the Museum's rental program for the new building, including but not limited to considering corporate membership and marketing strategies; developing a potential calendar, revenue projections, and event models

Provide reporting and analysis on events revenue, benchmarks, growth strategies and trends

Manage the Special Events Associate

Other duties as necessary

Qualifications:

Bachelor's degree or equivalent in education and experience required, plus 3-5 years of related experience, preferably in a museum or cultural institution

Ability to work in a fast-paced environment; manage multiple projects, tasks, and concurrent priorities simultaneously, bringing them to completion in a timely and thorough manner

Proven ability to manage budgets, teams and external vendors

Exceptionally well-organized, accurate, and attentive to detail

Adept at problem-solving and using independent judgment in situations requiring initiative, diplomacy and tact

Ability to work well within a team, as well as independently

Professional demeanor combined with possession of a high level of interpersonal, verbal, and written communication skills

Demonstrated proactive approach with an enthusiastic and positive attitude

Willingness to work above and beyond regular hours, including evenings and weekends as events require

Moderate level of physical activity required

Microsoft Office, Raiser Edge, Social Tables experience desirable

Willingness to learn and employ new technologies as required

Salary will be commensurate with experience, skills and knowledge.

Send cover letter and resume to: {{{mre*vshfldo*hyhqwv*pdqdjhu@vwxglrpxvhxp*ruj}}}. No phone calls or faxes, please.

Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills and work experience best fit the requirements of the position. No phone calls or faxes please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Internships

Click here to learn about seasonal internship opportunities.

Administrative Assistant to Deputy Director, Finance & Operations



The Studio Museum in Harlem was founded in 1968 by a diverse group of artists, community activists and philanthropists who envisioned a new kind of museum that not only displays artwork but also supports artists and arts education. The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society.

The Administrative Assistant will be responsible for providing a wide range of administrative support to the Deputy Director.

Responsibilities:

Manage and maintain the Deputy Director's calendar and travel arrangements

Prepare and edit routine correspondence

Prep Deputy Director for meetings and calls

Complete and submit expense reports and payment requests

Manage credit card account reconciliation

Liaise with internal staff at all levels and receive incoming visitors

Manage the Deputy Director's incoming and outgoing mail

Support the Deputy Directory administratively, including researching projects, providing clerical support, filing, copying, typing, and scanning

Other duties as needed

Requirements:

The successful candidate will be pro-active and highly skilled in office management. The candidate will have excellent communications skills, pay close attention to detail and thrive in a team-oriented environment.

The ideal candidate will possess:

An Associate's degree or related school experience is required, a Bachelor degree is desirable

A minimum of 2 years of administrative support experience in the nonprofit and/or cultural sector highly desirable

Excellent computer skills with proficiency in Office 365, Microsoft Word, Excel, Outlook; and SharePoint

Excellent verbal and written communication skills

Excellent organizational and analytical skills

Experience with administrative and clerical duties

Professionally mature, demonstrating discretion and confidentiality

Strong interpersonal skills, ability to work well with others as part of a team

Salary will be commensurate with experience, skills and knowledge.

Send cover letter, resume and a writing sample to: {{{mre*ddggir@vwxglrpxvhxp*ruj}}}.

Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills and work experience best fit the requirements of the position.

No phone calls or faxes, please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Executive Assistant to the Director of Institutional Advancement



Thanks to its groundbreaking role promoting the work of artists of African descent, The Studio Museum in Harlem has earned an international reputation as a leader in the contemporary arts arena. Under the Directorship of Thelma Golden, the board and staff are looking towards the Museum's 50th anniversary in 2018 and its Capital Campaign, and are preparing to bolster programming and fundraising in honor of these landmark occasions.

The Executive Assistant is primarily responsible for supporting the Director of Intuitional Advancement (DIA) with a range of administrative and departmental operational tasks in order to facilitate the efficient running of the busy and growing department including: senior level administrative support for the DIA; and coordinating the department's human resources and managing all financial accounting.

Responsibilities:

Coordinate meetings related to Development, Capital Campaign and Trustee meetings

Prep DIA for meetings and calls

Manage and maintain DIA schedule, appointments and travel arrangements

Schedule, coordinate and prep for meetings and events

Answer and manage incoming calls

Review and distribute incoming mail

Prepare, edit, collate and execute routine correspondence

Prepare and send mailings, messenger, and special deliveries

Help to prepare meeting packets/binders

Liaise with internal staff at all levels and receive incoming visitors

Liaise with the Director & Chief Curator's office for development related requests

Work with DIA on strategic planning to improve upon the department's operational processes in compliance with the organization's policies and procedures

Monitor, track, and reconcile monthly departmental budget and review and submit department purchase orders; assist DIA in developing and monitoring budgeting processes in conjunction with Finance

Submit expense reports and manage credit card account reconciliation for the department

Manage the department's HR needs, including managing time and attendance, the onboarding and transition of new/departing staff, and managing consultants' contracts; helping to coordinate professional development opportunities for team members and departmental meetings and retreats

In conjunction with Database Manager and Special Events Manager refine department's digital and paper retention policies and compliance; review and evaluate historic and archival materials

Ongoing organization and maintenance of physical and digital files

Other duties as needed

Key Competencies:

Organizational and planning skills; attention to detail

Ability to multitask and work under pressure with multiple deadlines

Excellent communication skills and ability to problem solve

Professional dress and demeanor

Confidentiality

Requirements:

The successful candidate will possess exceptional organization skills, along with the ability to multi-task, meet deadlines and work as part of a team. Must be highly accountable and often responsible for safeguarding confidential information.

At least 3-5 years' experience providing support at a high level

Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite

Knowledge of standard office administrative practices and procedures

Bachelor's Degree preferred

The position is based in Harlem, New York.

Salary will be commensurate with experience, skills, and knowledge.

Send resume and cover letter to {{{mre*hahfxwlyh*dvvlvwdqw*lqvwlwxwlrqdo*dgydqfhphqw@vwxglrpxvhxp*ruj}}}. No phone calls or faxes, please.

Museum Educator



The Studio Museum in Harlem has earned an international reputation as a leader in the contemporary arts arena with its groundbreaking role in promoting the work of artists of African descent.

The Museum seeks Per Diem Museum Educators to work in Pre-K-12 School, Family and Educator Programs. While the Studio Museum's galleries are currently closed in preparation for a late Fall 2018 groundbreaking on our new building, the Museum is working to deepen its roots in the community through inHarlem, a dynamic set of collaborative programs in our neighborhood.

Museum Educators will facilitate meaningful experiences through inquiry-based discussions around works of art and art making projects, based on the Studio Museum's permanent collection and inHarlem exhibitions. Educators will teach in programs at partner organizations including schools, libraries, public parks, and community centers in Harlem and throughout New York City.

Responsibilities:

In collaboration with Education department staff, classroom teachers, and partner organizations, plan and facilitate program sessions and workshops, including attending planning and assessment meetings

Facilitate pre- and post- partnership evaluations, and assist with program documentation

Participate in trainings and professional development sessions in conjunction with exhibitions and programs

Assist with the installation and opening events for any student exhibitions or culminating events

Maintain regular flow of information from partnerships to the Museum in regards to partnership activities and progress

Develop and lead tours and art-making workshops for school, family, and adult groups

Co-facilitate Teaching & Learning Workshops for Pre-K-12 educators

Establish and maintain relationships with school staff in an effort to promote the Museum and its services

Qualifications:

Bachelor's degree in studio art, art history, cultural studies, art education or related fields

At least 2 years' of relevant experience in arts and museum education with responsibilities in planning, development and implementation of educational programs

Knowledge of contemporary art and artists of African descent

Understanding of inquiry-based teaching practice

Demonstrated ability in the successful development and maintenance of projects in programs and partnerships

Excellent time management and problem-solving skills

Ability to work with close attention to detail and to maintain confidentiality

Excellent communication, organization and administrative skills

Demonstrated ability to work professionally and tactfully, while representing the Museum with a high level of integrity and professionalism

Adherence to Museum policies and support of Education Department decisions in a positive, professional manner

Experience working with school, family and adult audiences

Passion for the dual mission of achieving artistic and educational excellence

Particular attention will be given to applicants who have experience working with early childhood audiences, bilingual Spanish and English teaching experience as well as experience working with students on the autism spectrum, and students with developmental and learning disabilities.

Position work schedule may require school day and after school work. Some weekends and evenings are required to lead and participate in Museum programs.

To apply: Please send a cover letter and resume in PDF format to {{{mre*shu*glhp*pxvhxp*hgxfdwru@vwxglrpxvhxp*ruj}}}.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Special Events Manager



The Studio Museum in Harlem is in an extraordinary period of institutional development. Founded in 1968, The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society. Now at the beginning of its 50th anniversary year, the Museum has entered an exciting transition period with its inHarlem programming initiative, while it lays the groundwork for the institution's vital next chapter and the construction of its new facility designed by Sir David Adjaye.

The Studio Museum in Harlem is seeking an experienced Special Events Manager to oversee the planning, coordination and revenue generation of the museum's key annual fundraising events, which currently include a black tie Gala and Spring Luncheon. The Special Events Manager will assist in the planning and coordination of all internal Museum events such as exhibition openings and strategize on the development of an earned income events/rental plan for the new facility.

Responsibilities & Priorities:

In consultation with the Director and Deputy Director of Institutional Advancement, plan and coordinate annual fundraising events, specifically the Gala, Luncheon and others as determined: Oversee and manage external event firms and consultants

Manage database lists and RSVPs; secure and manage venues and vendors; review contracts; oversee catering, A/V, décor, photography/documentation, logistics; create invoices and track and reconcile expenses, follow-up and reporting

In coordination with the Communications department, oversee production of creative materials, video content, gifts, and digital/social media strategies

Convene and interface with trustees and benefit committee leadership



Plan and coordinate the Museum's internal events and activities, including but not limited to openings, donor cultivation events, all-staff events (such as annual holiday party and summer picnic) and departmental related activities: Maintain a calendar of Museum events and activities that require Special Events support

Project manage, coordinating with Program, Operations and Communications departments, for internal events.

Coordinate the creation of invite lists and the management of RSVPs

On-site venue logistics to include coordinating load-in and load-out; managing set-up and break down, catering, event supplies, collateral materials, volunteers



With Operations and strategic consultants, strategize the development of the Museum's rental program for the new building, including but not limited to considering corporate membership and marketing strategies; developing a potential calendar, revenue projections, and event models

Provide reporting and analysis on events revenue, benchmarks, growth strategies and trends

Manage the Special Events Associate

Other duties as necessary

Qualifications:

Bachelor's degree or equivalent in education and experience required, plus 3-5 years of related experience, preferably in a museum or cultural institution

Ability to work in a fast-paced environment; manage multiple projects, tasks, and concurrent priorities simultaneously, bringing them to completion in a timely and thorough manner

Proven ability to manage budgets, teams and external vendors

Exceptionally well-organized, accurate, and attentive to detail

Adept at problem-solving and using independent judgment in situations requiring initiative, diplomacy and tact

Ability to work well within a team, as well as independently

Professional demeanor combined with possession of a high level of interpersonal, verbal, and written communication skills

Demonstrated proactive approach with an enthusiastic and positive attitude

Willingness to work above and beyond regular hours, including evenings and weekends as events require

Moderate level of physical activity required

Microsoft Office, Raiser Edge, Social Tables experience desirable

Willingness to learn and employ new technologies as required

Salary will be commensurate with experience, skills and knowledge.

Send cover letter and resume to: {{{mre*vshfldo*hyhqwv*pdqdjhu@vwxglrpxvhxp*ruj}}}. No phone calls or faxes, please.

Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills and work experience best fit the requirements of the position. No phone calls or faxes please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

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Internships

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